Data Protection Policy – PixelClub

1. Introduction

This Data Protection Policy explains how the Computer Club collects, uses, stores, and safeguards personal information from members, guests, and participants. By joining our club, using our services, or interacting with our staff, you agree to the practices described herein.

2. Scope

This policy applies to all personal data collected through membership registration, event participation, online platforms, communications, and in-person visits. It covers both digital and paper-based data and applies to staff, contractors, and third-party service providers acting on our behalf.

3. Data We Collect

We may collect the following categories of personal data:

• Identification details: full name, nickname or gaming tag, date of birth.
• Contact details: email, phone number, postal address.
• Account details: username, password, membership status, subscription type.
• Activity data: tournament participation, computer usage, game preferences, achievements.
• Payment information: transaction history and payment method (via secure gateways).
• Technical data: IP address, device info, operating system, session logs.
• Communications: messages, feedback, support requests.

Sensitive data is collected only with explicit consent for specific purposes.

4. Purposes of Data Processing

• Membership management: creating, maintaining, updating member accounts.
• Event organization: registration, schedules, tracking results.
• Service delivery: access to equipment, software, and facilities.
• Communication: reminders, updates, announcements.
• Security: monitoring for rule violations, preventing fraud.
• Legal compliance: recordkeeping as required by law.
• Service improvement: analyzing member preferences.

5. Legal Basis for Processing

• Contractual necessity: to provide agreed services.
• Consent: for promotional or informational content.
• Legitimate interest: operational efficiency, security, quality service.
• Legal obligation: required by law or regulatory authorities.

6. Data Retention

Data is retained only as long as necessary for the purposes outlined or as legally required, after which it is securely deleted or anonymized.

7. Data Sharing and Third Parties

• Service providers: payment processors, IT support, event organizers.
• Partners: joint events or tournaments, with member consent.
• Authorities: when required by law or official request.

All third parties comply with strict confidentiality and data protection obligations.

8. International Data Transfers

If data is transferred internationally, we ensure adequate protection through contracts, encryption, and compliance with regulations.

9. Data Security Measures

• Encrypted data transmission and storage.
• Controlled system and record access.
• Regular software updates and security checks.
• Secure backups.
• Staff training in data protection practices.

10. Member Rights

Members have the right to:

• Request access to personal data.
• Correct inaccurate or incomplete information.
• Request deletion where legally permitted.
• Restrict processing under certain conditions.
• Withdraw consent for marketing communications.

Requests can be submitted to club administration.

11. Data of Minors

We do not knowingly collect personal data from individuals under 16 without parental or guardian consent. Minors must be authorized by a responsible adult to join or participate in events.

12. Policy Updates

This Data Protection Policy may be updated to reflect changes in services, technology, or legal requirements. Significant changes are communicated to members.

13. Contact Information

For questions or data-related requests, contact the Computer Club administration via official channels or in person at the club.